This page is intended to provide useful resources to help AGIC Committee and Workgroup Chairs prepare for and run upcoming meetings in order to meet Arizona Open Meeting Law requirements.  All files are viewable as Google Docs and can either be saved as en editable Google Doc or download as a Word document.

Chair Responsibilities Checklist

• Checklist Document: This document includes a summary of items to help AGIC chairs prepare for and run meetings as well as what to do after a meeting is done.  Following this checklist ensures AGIC is meeting the requirements of Arizona Open Meeting Law.

How-To Resources

These documents are intended to help summarize complex workflows or answer common questions.

• Voting: Document summarizes the voting process
• Emailing: Document explains the restrictions when sending an email to half or more (i.e. a quorum) of voting members from a committee or workgroup
• Uploading Agendas & Minutes to AGIC Calendar
• Manage Calendar Events: Learn how to create a new calendar event or mark an event as canceled

Agenda and Minute Document Templates

The following templates can be used by anyone wanting to start a new agenda or minute document.

• Committee Templates
  • Committee Agenda
  • Committee Minutes
• Workgroup Templates
  • Workgroup Agenda
  • Workgroup Minutes

Training Videos and Slides

• Open Meeting Law Seminar: Presentation from the Attorney General's (AG) Office about Arizona Open Meeting Law
  • Slides
  • Video
• Chair Orientation and Training: Video that focuses more on how Open Meeting Law is typically applied within AGIC meetings
  • Meeting Minutes (includes link to video)
  • Video (from October 2024): This is a shorter version of the above meeting.